Finance & Business Ops Support | Maternity Cover | Contract

Key Responsibilities

Financial Operations & Month-End Closing

• Support month-end closing activities by compiling, validating, and maintaining financial data to ensure timely and accurate reporting.
• Assist in preparing financial reports, reconciliations, and management reports, including A&M reports.
• Ensure the accuracy and completeness of financial information used for month-end closing processes.
• Coordinate quarterly SOX user access reviews and support compliance-related activities.
• Assist with the retrieval and preparation of supporting documentation for internal audits, external audits, tax submissions, and other regulatory requirements.

Contract Administration & Business Operations

• Coordinate the end-to-end contract approval and signature process with internal stakeholders, including Finance, Legal, Sales, and Account Management teams.
• Track contract progress and follow up to ensure timely review, approval, and execution in accordance with company policies and service timelines.
• Liaise with cross-functional teams to facilitate effective communication and ensure deliverables and deadlines are met.
• Maintain accurate and well-organized contract records and documentation.
• Support operational coordination activities to improve process efficiency and ensure smooth business operations.

Administrative & Office Operations

• Provide day-to-day administrative support, including mail distribution, courier arrangements, meeting room bookings, and scheduling.
• Coordinate internal events and activities, including finance team engagement initiatives, fire drills, and workplace safety exercises.
• Raise Purchase Orders (POs) and support procurement-related administrative activities when required.
• Assist with office administration and other ad hoc tasks to support the wider business operations team.

Requirements

• Diploma or Degree in Business Administration, Finance, Accounting, or a related discipline.
• 1–3 years of experience in business administration, finance operations, contract administration, or a similar support role.
• Basic understanding of financial processes, including month-end closing and financial reporting.
• Experience coordinating contracts, documentation, or cross-functional administrative processes.
• Familiarity with SOX compliance activities, audit support, or document management will be beneficial.
• Proficient in Microsoft Office, particularly Excel, with experience using reporting tools or ERP systems .
• Excellent organizational and time management skills with the ability to manage multiple priorities and meet tight deadlines.
• Excellent attention to detail with a high level of accuracy in data handling and documentation.
• Solid communication and interpersonal skills with the ability to collaborate effectively across Finance, Legal, Sales, and other business functions.
• Proactive, adaptable, and able to work independently in a fast-paced environment.